The composable ERP for fresh produce distributors

Produce runs on early cutoffs, short shelf lives and orders that change at 4am. Stockwell keeps every order, lot and purchase on one live record, so the trucks load on time and less stock is written off.

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Days of coveron every product, from available stock
Lot & shelf lifeon every case, picked oldest first
One order queuefor email, text, phone and EDI

Every order in before the trucks load

Standing orders and early-morning changes arrive by email, text, phone and EDI. Stockwell reads each one into the same queue and checks every line against available stock, so a short shows up before picking starts.

Order desk

Move toNew order

Sales order queue

Every order from every channel, in one format

Order	Channel	Customer	Status	Run
SO 41872	Email	Coastline	Short	Run 3
SO 41871	Text	Northgate Oakwood	Open	Run 1
SO 41870	Portal	Midtown Market	Open	Run 2
SO 41869	EDI	Fieldway Gardena	Confirmed	Run 2
SO 41868	Phone	Bayview Grill	Confirmed	Run 1
SO 41867	EDI	Coastline	Confirmed	Run 3
SO 41866	Email	Pinole Market	Confirmed	Run 2
SO 41865	Text	Northgate Bayview	Confirmed	Run 1
SO 41864	EDI	Fieldway Gardena	Invoiced	Run 2
SO 41863	Email	Coastline	Invoiced	Run 3
SO 41862	Phone	Harbor Kitchen	Invoiced	Run 1
SO 41861	EDI	Northgate Bayview	Invoiced	Run 2
SO 41860	Text	Pinole Market	Invoiced	Run 2
SO 41859	Portal	Fieldway Gardena	Invoiced	Run 2
SO 41858	Email	Midtown Market	Invoiced	Run 1

Stock that won’t keep, sold first

Every lot carries its shelf life and cooler location. Lots close to their limit are flagged ahead of time and picked first, so they’re sold before they’re written off.

Inventory

TransferReceive

Harbor Fresh inventory

Stock across every cooler

Down to the lot, at landed cost, as each delivery lands.

On hand4,170cases · all coolers

Available2,855after today’s orders

Inbound7,065on 10 open POs

Expiring in 2 days38picked first today

Stock by product All coolersCooler 2Dry store

SKU	Product	On hand	Committed	Available	Days of cover	Status
BC-001	Shanghai Bok Choy	780	520	260	1.0 d	Review
GA-003	Garlic A	110	0	110	1.8 d	Critical
MG-002	Mango	420	95	325	1.8 d	At risk
SP-006	Spinach	300	120	180	2.0 d	Review
AG-007	Asian Greens Mix	520	180	340	2.6 d	OK
GB-004	Garlic B	800	0	800	25.5 d	Overstock
SM-005	Shine Muscat Grapes	1,240	400	840	2.8 d	Critical

Lots close to their limit 3 lots

Shanghai Bok ChoyBC-0921 · 310 crates · Cooler 2 · A-14
90% of shelf life
MangoMG-0914 · 180 trays · Cooler 3 · C-02
89% of shelf life
Garlic BGB-0829 · 420 cartons · Dry store · D-11
71% of shelf life

Buy from cover, not from memory

Stockwell drafts the purchase plan from sales, stock and each supplier’s lead time, and shows its working on every line. A buyer approves every order.

Purchase plan

Approve 2 POsNew PO

This week’s purchase plan

Drafted by Stockwell at 5:58 am · a buyer approves every order

Product	Supplier	Cover	Recommendation
Garlic A	China Import Supplier	1.8 d	1,170 cartons
Shine Muscat Grapes	China Import Supplier	2.8 d	6,300 lb
Mango	Baja Produce Supplier	1.8 d	Expedite PO-3025
Shanghai Bok Choy	Local Grower A	1.0 d	Reduce import
Spinach	Local Grower C	2.0 d	Covered by PO-3028
Garlic B	China Import Supplier	25.5 d	Cut the next order
Asian Greens Mix	Local Grower B	2.6 d	No action this week
Romaine 24ct	Salinas Growers	2.2 d	Order 160 cases
Lemons 115ct	Coastal Citrus	4.1 d	No action this week
Cilantro 30ct	Ruiz Farms	1.9 d	Order 90 cases

Shorts handled within each customer’s rules

When a line runs short, Stockwell proposes a substitute at the customer’s price and sends it to sales to approve. Nothing changes on an order without a person.

Workflows · Order intake

Test runNew workflow

TriggerA customer order arrives

42 today

AI stepRead the order, match every line

automatic

BranchEnough stock for every line?

Yes · 41No · 1

ActionAllocate, oldest lot first

ApprovalSales approves the change

1 waiting

ActionConfirm to the customer

automatic

ActionAdd to the delivery run

automatic

Ready to pick

Where fresh produce distributors usually start

Compose the ERP your operation needs.

Start with any module. Every one shares the same live record, so you add the rest when you’re ready and nothing gets rebuilt.

Frequently asked questions.

Something else on your mind? Ask our team.

Does Stockwell track lots and shelf life?

Yes. Every lot carries its received date, shelf life, cooler location and landed cost, and orders are allocated oldest lot first.

Can it take orders by text and phone?

Yes. Orders by email, text, phone, customer portal and EDI land in the same queue, in the same format.

Do we have to replace QuickBooks?

No. Stockwell runs the operation and posts to the accounting system you already keep, whether that’s QuickBooks, Xero, NetSuite, Sage or Dynamics.

See Stockwell on your operation.

Bring your products, customers and suppliers. We’ll show you what your morning looks like on one platform.

Book a demo team@stockwellagents.com